Keeping track of the members who registered to attend your event is an important part of hosting. Meetup provides tools that let organizers review attendees, manage waitlists, and track attendance before, during, and after an event.
As an organizer, you can:
Search for members and add them as attendees
Update attendance statuses
Manage waitlisted members
Track attendance using the check-in feature
Update attendance after the event
Managing attendees before your event
Before your event starts, you can review your attendee list and update RSVPs.
You can:
- Search for a member of your group and mark them as attending
- Remove attendees if they cancel
- Edit guest counts (attendees can bring up to 5 guests by default; organizers can manually set individual guest counts up to 99)
- For hybrid events on the web, you can manage separate In person and Online attendee limits and guest limits from the attendee management tools.
- Add or remove event hosts
These actions help organizers keep the attendee list accurate before the event begins.
Managing attendees
To access your attendee list on the web:
Go to your Meetup event page
Select Attendees or click More -> Manage attendees
Use the search bar to find a specific member.
Next to a memberās name, open the āÆ menu to access organizer actions such as:
Mark as attending (if a member is not an event attendee yet)
Remove attendee
Edit guest count (if guest option is enabled)
Make event host
Send message
Open profile
Managing waitlisted members
When you publish an event, you can set an attendee limit that activates a waitlist. If your event has reached its attendee limit, new RSVPs will be added to the waitlist.
From the Waitlist tab, organizers can:
View waitlisted members
Move members from the waitlist to the attendee list
Remove members from the waitlist
Members with Meetup+ may receive priority when a spot becomes available.
Learn more about managing your eventās waitlist in our article Enable a waitlist for a Meetup event.
Using check-in to track attendance
Meetup includes a check-in mode that helps organizers track attendance in real time. Check-in mode becomes available:
- 1 hour before the event starts
- during the event
- up to 24 hours after the event
- Attendees ā members who RSVPād yes
- Checked in ā members confirmed as present
- Not checked in ā members who RSVPād yes but have not been checked in
- Absent ā members marked as no show or not coming
- Waitlist ā members waiting for a spot
Checking in attendees
Organizers can update attendance directly from the attendee list.
When hovering over an attendee card on the web, youāll see three quick actions
- Checked in: Marks the attendee as present at the event.
- No show: Marks the attendee as absent without prior notice.
- Not coming: Marks the attendee as absent but with a justified or communicated absence.
These options help organizers track attendance accurately during the event.
Frequently asked questions
Can I hide the attendee list for my event?
No. The full attendee list cannot be hidden.
However, only organizers, leadership team members, and members with a Meetup+ subscription can view the full attendee list and details.
Members without Meetup+ will see limited attendee information unless they have previously met the member.
Can I add someone to my event if they didnāt RSVP?
Yes. Organizers can search for members of their group and mark them as attending, even if they did not RSVP.