We've redesigned how organizers manage attendees and check in members at events. The attendee list and check-in features are now unified into a single, streamlined experience — and organizers can now check in members by scanning a QR code directly from the Meetup app.
Scanning QR codes to check in members
Starting 1 hour before your event and up to 24 hours after it ends, you can also check in members by scanning the QR code on their ticket. Scanning is available directly from the Meetup app on mobile, using your phone's camera.
Here's how it works:
- Open your event in the Meetup app during the check-in window (from 1 hour before the event to 24 hours after it ends).
- Tap the Check-in button on the Event page. This takes you to the Scan view.
- Point your camera at the member's QR code. The first time you open the Scan view, you'll be asked to grant camera access.
- Once scanned, the member is marked as checked in.
You can also access the Scan view from the Going section on the homepage when the event is live.
QR code scanning is available only on mobile, but you can always manage attendees manually on both the web and the mobile app, including beyond 24 hours after the event ends.
The unified attendee list
The attendee list and check-in list have been combined into a single view. Instead of switching between separate surfaces, you can manage everything from one place.
Before the event, the attendee list is organized into separate tabs for confirmed attendees, canceled RSVPs, and waitlisted members. From here, you can:
- Remove a member's RSVP
- Edit a member's guest count
- Mark a member as Paid or Unpaid
- Make a member an event host or remove host status
During and after the event, additional tabs appear alongside “Attendees”:
- Checked in — members who have been checked in
- Not checked in — members who RSVP'd but haven't been checked in yet
- Absent — members marked as not coming or no-show
After the event starts, you have access to all the pre-event actions listed above, plus:
- Check in a member (manually from the list, or by scanning their QR code)
- Mark as not coming — for members with a justified absence
- Mark as a no-show — for unjustified absences
The ability to check people in via QR code is available for 24 hours after the end of the event. Beyond that window of time, you can still view and manage the attendee list manually, including marking members as absent.
Frequently asked questions
When is the check-in window open?
The check-in window opens 1 hour before your event's scheduled start time.
QR code scanning is available from 1 hour before the event starts to 24 hours after the event ends. Manual check-in and attendee management remain available past the QR code window.
Can I check in members without scanning a QR code?
Yes. You can always check in members manually from the attendee list, on both mobile and web. QR code scanning is an additional option available on mobile.
What happened to the "Not going" list?
The separate "Not going" list has been renamed to “Canceled”. Nothing about the functionality of this list has changed.
What if a member's QR code doesn't scan?
You can always fall back to checking them in manually from the attendee list. Search for their name in the list and use the check-in action.
Can members save their ticket to Apple Wallet or Google Wallet?
This feature is not available at this time, but members can always download their ticket to their phone gallery.
Does the ticket include the event date, time, and location?
Currently, the ticket displays the event title, the member's name, and the group name. Date, time, and location are not included on the ticket.