Keeping track of the members who registered to attend your event is an important part of hosting. Meetup provides tools that let organizers review attendees, manage waitlists, and track attendance before, during, and after an event.
As an organizer, you can:
Search for members and add them as attendees
Update attendance statuses
Manage waitlisted members
Track attendance using the check-in feature
Update attendance after the event
Managing attendees before your event
Before your event starts, you can review your attendee list and update RSVPs.
You can:
Search for a member of your group and mark them as attending
Remove attendees if they cancel
Edit guest counts (up to 5 guests per attendee)
Add or remove event hosts
These actions help organizers keep the attendee list accurate before the event begins.
Managing attendees on desktop (web)
To access your attendee list on desktop:
Go to your Meetup event page
Select Attendees or click More -> Manage attendees
Use the search bar to find a specific member.
Next to a member’s name, open the ⋯ menu to access organizer actions such as:
Mark as attending (if a member is not an event attendee yet)
Remove attendee
Edit guest count (if guest option is enabled)
Make event host
Send message
Open profile
Managing whitelisted members
When you publish an event, you can set an attendee limit that activates a waitlist. If your event has reached its attendee limit, new RSVPs will be added to the waitlist.
From the Waitlist tab, organizers can:
View waitlisted members
Move members from the waitlist to the attendee list
Remove members from the waitlist
Members with Meetup+ may receive priority when a spot becomes available.
Learn more about managing your event’s waitlist in our article Enable a waitlist for a Meetup event.
Using check-in to track attendance
Meetup includes a check-in mode that helps organizers track attendance in real time. This mode is currently available only on the web and in Organizer apps.
Check-in mode becomes available:
1 hour before the event starts
during the event
up to 24 hours after the event
During check-in mode, the attendee page displays the following tabs:
Attendees – members who RSVP’d yes
Checked in – members confirmed as present
Not checked in – members who RSVP’d yes but have not been checked in
Absent – members marked as no show or not coming
Waitlist – members waiting for a spot
Checking in attendees
Organizers can update attendance directly from the attendee list.
When hovering over an attendee card on desktop, you’ll see three quick actions:
Checked in
Marks the attendee as present at the event.
No show
Marks the attendee as absent without prior notice.
Not coming
Marks the attendee as absent but with a justified or communicated absence.
These options help organizers track attendance accurately during the event.
Managing attendees in the Organizer app (iOS / Android)
To access your attendee list in the Meetup for Organizers app:
Go to your event page
Tap Going (or Went if the event has already ended)
Use the search bar at the top of the list to find an attendee
From the attendee menu, you can:
Move members to "Going" or "Not going"
Mark attendees as Paid or Unpaid for ticketed events
Edit guest counts (up to 5 guests per attendee)
Add or remove an event host
Frequently asked questions
Can I hide the attendee list for my event?
No. The full attendee list cannot be hidden.
However, only organizers, leadership team members, and members with a Meetup+ subscription can view the full attendee list and details.
Members without Meetup+ will see limited attendee information unless they have previously met the member.
Can I add someone to my event if they didn’t RSVP?
Yes. Organizers can search for members of their group and mark them as attending, even if they did not RSVP.