Managing my events' attendees

How can I view and sort the list of attendees for my event?

Keeping track of members of your group that registered to attend an event you created is one of the most crucial tasks when hosting an event. Meetup offers tools to help you easily sort and manage your event attendees. Before your event starts, you can quickly look up any attendee and:

• Manually add members of your group as attendees to your event (for instance: a friend you know will be coming even if they haven’t RSVP’d to the event)

• Adjust details of the RSVP of members that are already attending your event. To do so, tap an attendee’s name and:

  • Mark them as Going or Not Going

  • Mark them as Paid or Unpaid for ticketed events

  • Edit guest counts (up to 5 guests per attendee)

  • Add or remove as host

Once you access your attendees list, you can also use the Sort function to view a subset of your attendees or reorder your attendees list. The sorting tool allows you to:

• Sort attendees alphabetically

• Filter attendees by host or bringing guests

• Sort attendees by their latest RSVP date by listing them by Most recent response

• See who has RSVP’d for the first time by sorting them by First event

• View answers to an event question

Can I enable a waitlist if I’ve reached maximum capacity for an event?

When you publish an event, you can set an attendee limit that activates a waitlist. When a member of your group RSVPs to an event with full attendance, they’ll be automatically placed on the waitlist. A new tab will be available in the attendee list when someone is placed in the waitlist. In this tab, you’ll be able to view all waitlisted attendees, and add or remove them as needed.

If one of your attendees in the waitlist has an active Meetup+ subscription, they’ll have automatic priority over other members as soon as one spot for your event becomes available.

Learn more about managing your event’s waitlist in our article Enable a waitlist for a Meetup event.

How do I manage and move attendees to my events?

Organizers on a Starter (free) plan can't modify the number of attendees to their events. Events for groups on a Starter plan have a maximum limit of 10 attendees and this number can't be increased or decreased. To learn more about this, you're welcome to check out our article Meetup Starter - Overview and FAQ.

All other Organizers (on a Standard or Pro plan) can always manage attendees, both before and after their event takes place.

Moreover, in one hour before or 24 hours after your event, you can keep track of event attendance in real time using the check-in feature.

• Before your event starts: tap the …(three dots) icon in the top righthand corner of your attendees list. A pop-up menu will appear where you may:

  • Close or open RSVPs

  • Edit guest limit (up to 5 guests per attendee) if you have previously enabled guests to your event (to check if you have, open your event and select Edit event from the Organizer tools, then scroll until you see the Allow guests toggle and check that it's on)

  • Edit attendee limit

• After your event ends: if the check-in feature is no longer available, you may still keep track of event attendance. Follow the instructions in the table below according to the platform you're using to access Meetup and the specific use case 👇